Imagine being able to monitor employee productivity, identify bottlenecks, and see where improvements could be made with a single business solution. Viva Insights (formerly Workplace Analytics) is the tool that can do all that and more. In this article, you can learn more about this valuable tool from Microsoft and the wonders it can bring to the productivity levels of businesses across every size and industry.
How does Viva Insights improve productivity?
Viva Insights extracts employee behavioral insights, such as communication patterns, collaboration habits, and workloads, from data gathered from emails, calendars, documents, and Microsoft 365 apps. It then uses this data to generate reports and recommendations for improving productivity.
Specifically, Viva Insights can:
- Identify inefficiencies – Viva Insights can help pinpoint areas where employees are spending too much or not enough time, which can help managers optimize workloads and ensure that resources are being used effectively.
- Improve collaboration – By analyzing communication patterns, Viva Insights can help identify communication bottlenecks and improve collaboration between employees or teams, which can lead to better productivity.
- Reduce distractions – Viva Insights can identify distractions affecting productivity, such as excessive email notifications or social media use, and provide recommendations for reducing these.
- Improve work-life balance – Viva Insights can help managers recognize employees who are overworked and provide recommendations for reducing their workload, which can improve work-life balance and prevent burnout.
Overall, Viva Insights can provide valuable insights into employee behavior and productivity, enabling organizations to optimize their resources and improve overall performance. However, it is important to note that businesses should use this data responsibly and ethically so that employee privacy is respected at all times.
What is Viva Insights for?
Viva Insights is designed to solve productivity and engagement problems a business may be experiencing.
Business leaders can leverage Viva Insights data to devise effective strategies for workplace productivity. For instance, if the data highlights that employees are spending most of their time in meetings, managers should look into ways to reduce the frequency or the length of meetings so that employees can spend more hours on other productive tasks. Human resources (HR) can also use this same data on working patterns and trends to identify burnout triggers. With these insights, HR personnel can recommend helpful solutions.
Businesses can also use Viva Insights to evaluate how their workers collaborate with internal and external contacts. For example, if you want to find out whether the weekly sales team meetings with particular vendors are aiding goal achievement or hindering success, simply draw up the relevant data in a few clicks. You can then assess whether these conversations could be more effectively directed elsewhere for greater collaboration potential and increased profits.
On top of these, Viva Insights can accurately measure employee engagement. With this data, managers can create a more motivated and productive workforce by ensuring that workloads are fairly distributed amongst employees or departments. And by being able to measure employee engagement, employers can identify areas of improvement in terms of working conditions and where additional training may be necessary.
Get the full benefits of Viva Insights by partnering with a trusted managed IT services provider like us. Our team of professionals specializes in the use and management of Microsoft programs and services, so you can trust that your business is in capable hands. Contact us today to get started!
